Dear Scouting Family,
These past several months have been a challenging time for many of us. The events surrounding COVID-19 not only affected our lives on a personal level in a variety of ways, it also halted our ability to participate in Scouting as we know it. The events pressed our volunteers and staff to be flexible, creative, and to reach outside their comfort level to create a way forward through social distancing.
We are immensely proud of our volunteers, staff, and scouts as they all have done a fantastic job as they Scout On.
As we watch businesses and other activities around us start to phase back into our lives, many questions are being raised in regards to Scouting. We have updated the information below so that you can be informed of our plans.
As always, your safety and the safety of all our members, volunteers, and employees is our top priority. We are determined to act responsibility and will continue to monitor the most current guidelines provided by the State and local health agencies.
What is the status of Council and District events, what cancellations have been made at this time?
Please see our website calendar for a full listing of programs that were either postponed, or cancelled. Any event that was cancelled will remain that way. As of right now, we are not planning any Council or District events for the foreseeable future. We will examine this position in mid to late August as we look to the Fall.
Is the service center open? What about the Scout Shop?
At this time the service center is in the process of a phased re-opening.
- Starting the week of July 22, the service center will be open to our staff three days a week. Those days are Tuesday, Wednesday, and Thursday. Management and support staff will be in the office. Field staff will continue working from home. The service center will remain closed to all visitors and volunteers.
- In the next phase, we will begin to open up to visitors and volunteers, but by appointment only. We will let you know when that begins.
- The expectation is that there will be no large meetings or training for some time.
The Scout Shop is run by our National Office and will make their own determination of when they can open under the state guidelines. At this time, it remains closed for the foreseeable future.
What are the refund policies if I have already paid for an event that has been cancelled?
Refunds were processed for each event that was cancelled. The council staff have worked diligently to address all open refunds. If you have any questions, you should reach out while the office is open.
Where can I find the announcement on summer camp?
Are the Council Camps open for units and families to use?
After some internal discussions, and with guidance from local health agencies, we are hoping to open our properties in mid-July.
Our initial plans are to make the properties available for day use such as hiking and fishing. We also hope to open some of our campsites for overnight use. No cabins or buildings will be available. We do plan on limiting the number of groups in the camp at the same time, as well as the size of those groups.
We are working on specifics and will announce details as they become available.
Should we hold in-person Scouting meetings, outings, or activities?
As there is a significant variance in the state and county phased reopening programs being implemented across our Council’s territory, it is difficult to provide an “all inclusive” statement for all of our Twin Rivers units. As such, we would like to provide the following general guidance regarding resumption of in person Scouting activities.
- The Unit Key Three should determine what activities and in person gatherings are permitted for the county in which the unit is chartered.
- The Key Three should then work with the adult committee to determine if the unit is prepared to begin in person meetings or activities.
- If consensus exists among the adult committee members, the Key Three should consult with the Chartered Partner to secure their support for the resumption of in person meetings or activities.
- It is the responsibility of the unit’s Key Three and adult committee to understand and ensure all state/county restrictions and required Covid-19 safety precautions are taken. Units traveling to other states/destinations for camp/activities are responsible for knowing and adhering to the restrictions and precautions of those areas.
- In addition to precautions required by states and counties we ask you to incorporate the processes included in BSA’s Restart Scouting Checklist as you resume unit activities.
We know everyone is excited to begin outdoor, in person Scouting activities. We ask that you “do your best” to follow the guidance provided here and work with your adult committee and chartered organization to ensure a safe Scouting experience. Units following the restrictions and administering the precautions are covered by the BSA insurance program.
Since summer camp is cancelled, can my unit get together with other units and have our own camp once we are approved for unit activities?
Chartering organizations play an important role in the program and activities for their chartered units. Chartering organizations promote well-planned unit activities for the units they charter and encourage their units to have active outdoor unit programs. Chartering organization are not authorized to plan, promote, and deliver programs for units outside of their charter.
It is the role of the council to plan summer camps and the role of councils or districts to plan camporees and other outings during the year that give youth an opportunity to test their knowledge and skills in competitive events with other troops and/or patrols.
When units with different chartered organizations do activities together, this becomes a district or council event and requires council approval. In fact, some states require such activities to be licensed.
Should you have any questions or concerns about a specific upcoming event or activity, please reach out to your local district executive or you are welcome to email us directly at email@example.com. We wish the best for you and your families.
Yours in Scouting,